Productivity AI Prompts
AI prompts for task management, automation, and workflows. 24 templates available.
Weekly Planner Generator
Create a detailed weekly plan for the week of [DATE_RANGE]. My role is [ROLE] and my top 3 priorities this week are: 1) [PRIORITY_1], 2) [PRIORITY_2], 3) [PRIORITY_3]. Fixed commitments: [LIST_MEETINGS_AND_DEADLINES]. My peak energy hours are [PEAK_HOURS] and I prefer deep work in [DEEP_WORK_SLOTS]. For each day (Monday-Friday), provide: a themed focus area, time-blocked schedule with specific tasks mapped to priorities, buffer time for unexpected work (minimum 1 hour/day), and an end-of-day review prompt. Include a Sunday evening prep ritual and a Friday reflection template. Flag any priority conflicts and suggest trade-offs. Mark tasks as 🔴 urgent, 🟡 important, or 🟢 flexible. Add one self-care or recharge block per day.
Works with ChatGPT, Claude, GeminiMeeting Summarizer Pro
Summarize the following meeting notes/transcript into a structured format. Meeting: [MEETING_NAME], Date: [DATE], Attendees: [ATTENDEES]. Transcript/Notes: [PASTE_NOTES] Provide: 1) Executive Summary (3-5 sentences capturing the key outcomes), 2) Decisions Made (numbered list with who approved), 3) Action Items (table with columns: Task, Owner, Deadline, Priority), 4) Open Questions (unresolved items needing follow-up), 5) Key Discussion Points (brief bullets of important arguments or context), 6) Parking Lot (topics raised but deferred). Flag any action items without clear owners or deadlines. If deadlines conflict with known constraints, note the risk. End with a suggested follow-up date and pre-read for the next meeting.
Works with ChatGPT, Claude, GeminiDecision Framework Builder
Help me make a structured decision about [DECISION]. The options I'm considering are: A) [OPTION_A], B) [OPTION_B], C) [OPTION_C]. My key criteria are: [CRITERIA_LIST] (e.g., cost, speed, quality, risk, team impact). For each criterion, I value it at [WEIGHT] (1-5). Build a decision matrix scoring each option against each weighted criterion (1-10 scale). Then provide: a quantitative ranking with total weighted scores, a qualitative analysis of what the numbers miss (gut feel, politics, timing), a pre-mortem for the top option (imagine it failed — why?), reversibility assessment (how hard is it to undo each option?), and a 'regret minimization' check — which option would I least regret in [TIME_HORIZON]? End with a clear recommendation and the one thing that could change it.
Works with ChatGPT, Claude, GeminiHabit Design System
Design a habit system to help me [DESIRED_OUTCOME]. My current routine: [CURRENT_ROUTINE]. My biggest obstacles are [OBSTACLES]. Using behavioral science (Fogg Behavior Model, habit stacking, implementation intentions), create: 1) A tiny habit version (under 2 minutes) to start with, 2) The cue-routine-reward loop with specific triggers tied to existing habits, 3) An environment design checklist (what to add/remove from my space), 4) A 30-day progression plan scaling from tiny to target behavior, 5) Friction reduction strategies for the habit and friction addition for competing behaviors, 6) A tracking method suited to [MY_STYLE] (visual, digital, minimal), 7) An 'if-then' plan for the 3 most likely failure scenarios. Include a weekly review template and a 'restart protocol' for when I fall off track without guilt.
Works with ChatGPT, Claude, GeminiGoal Decomposition Engine
Decompose the following goal into an actionable plan: [BIG_GOAL]. Timeline: [DEADLINE]. Current starting point: [CURRENT_STATE]. Resources available: [RESOURCES]. Break this down into: 3-5 major milestones with target dates, each milestone into 3-7 specific tasks with estimated effort (hours), dependencies between tasks (what blocks what), a critical path highlighting the sequence that determines the timeline, quick wins I can achieve in the first week for momentum, the single biggest risk to this plan and a mitigation strategy, and a 'minimum viable' version of the goal if time runs short. Present as both a hierarchical list and a simplified timeline view. For each task, note whether it requires [SKILL], [MONEY], [HELP_FROM_OTHERS], or just [TIME]. Flag any tasks I should delegate or automate.
Works with ChatGPT, Claude, GeminiTime Audit Analyzer
Conduct a time audit analysis based on the following data. My typical week looks like: [PASTE_WEEKLY_SCHEDULE_OR_TIME_LOG] My stated priorities are: [PRIORITIES]. Analyze: 1) Time allocation by category (deep work, meetings, admin, communication, breaks, personal), 2) Alignment score — what percentage of time serves my top 3 priorities? 3) Time leaks — activities consuming disproportionate time relative to value, 4) Energy mapping — which high-value tasks are scheduled during low-energy periods? 5) Context-switching cost — how many times per day do I shift between different types of work? 6) Meeting audit — which recurring meetings could be emails, shortened, or delegated? Provide a redesigned ideal week template, 3 immediate changes with highest impact, and a 'stop doing' list of 5 activities to eliminate or delegate.
Works with ChatGPT, Claude, GeminiEmail Batch Processor
Help me batch-process the following emails. My role is [ROLE] and my communication style is [STYLE] (e.g., concise, warm, formal). For each email below, provide: a priority tag (🔴 respond today, 🟡 respond this week, 🟢 can wait, 🗑️ archive/delete), a one-line summary, and a draft response. Emails: [PASTE_EMAIL_1] [PASTE_EMAIL_2] [PASTE_EMAIL_3] For draft responses: keep them under [MAX_WORDS] words unless the situation demands more, match the sender's formality level, include a clear next action or question, and flag any emails that need information I don't have (mark as [NEED_INPUT]). Group the emails by: requires decision, requires information, FYI only, and delegatable. Suggest which emails could be handled by a template response.
Works with ChatGPT, Claude, GeminiSOP Creator
Create a Standard Operating Procedure (SOP) for [PROCESS_NAME]. This process is performed by [ROLE] with a frequency of [FREQUENCY]. Current pain points: [PAIN_POINTS]. Structure the SOP with: 1) Purpose and scope (when to use this SOP and when not to), 2) Prerequisites (tools, access, information needed before starting), 3) Step-by-step instructions (numbered, with screenshots/diagram placeholders marked as [SCREENSHOT: description]), 4) Decision points (if X, do Y; if Z, do W), 5) Quality checklist (how to verify the process was done correctly), 6) Common errors and troubleshooting (top 5 failure modes), 7) Escalation path (when and who to contact if stuck), 8) Time estimate per step and total. Use clear, imperative language. Mark optional steps with ⭐. Include a version history table and review schedule. The SOP should be usable by someone with [EXPERIENCE_LEVEL] experience.
Works with ChatGPT, Claude, GeminiProject Kickoff Template
Create a project kickoff document for [PROJECT_NAME]. Project sponsor: [SPONSOR]. Team: [TEAM_MEMBERS_AND_ROLES]. Timeline: [START_DATE] to [END_DATE]. Budget: [BUDGET]. Include these sections: 1) Project charter — problem statement, objectives (SMART format), success metrics, and out-of-scope items, 2) Stakeholder map with influence/interest grid, 3) RACI matrix for key deliverables, 4) High-level timeline with phases and milestones, 5) Risk register (top 5 risks with probability, impact, and mitigation), 6) Communication plan (who gets what update, how often, via what channel), 7) Decision-making framework (who approves what), 8) Definition of Done for the project, 9) Team working agreements (meeting cadence, response times, tools). End with a kickoff meeting agenda template (60 minutes) and pre-read list for attendees.
Works with ChatGPT, Claude, GeminiDelegation Brief Writer
Write a delegation brief for the following task: [TASK_DESCRIPTION]. I'm delegating to [PERSON_AND_ROLE]. Their experience level with this type of work is [EXPERIENCE_LEVEL]. Include: 1) Context — why this matters and how it fits the bigger picture, 2) Desired outcome — what 'done' looks like (specific, measurable), 3) Constraints — budget [BUDGET], deadline [DEADLINE], must-haves vs nice-to-haves, 4) Authority level — what they can decide alone vs what needs my approval, 5) Resources available — tools, contacts, reference materials, 6) Check-in schedule — frequency and format based on their experience level, 7) Known pitfalls — mistakes I've made before on similar tasks, 8) Success criteria — how I'll evaluate the result. The brief should be empowering, not controlling. Adjust detail level to [EXPERIENCE_LEVEL]: more guidance for junior, more autonomy for senior. End with 'Questions to ask me before starting.'
Works with ChatGPT, Claude, GeminiInbox Zero System
You are a productivity coach specializing in email management. Design a personalized Inbox Zero system for [ROLE_TITLE] who receives approximately [EMAIL_VOLUME] emails per day across [NUMBER] email accounts. Create: a triage framework with 5 categories (act, delegate, defer, archive, delete) with clear criteria for each, recommended email processing schedule with [NUMBER] daily sessions of [DURATION] minutes, folder and label structure optimized for [INDUSTRY], template responses for the 5 most common email types in [ROLE_TITLE] role, automation rules to pre-sort newsletters notifications and low-priority messages, a weekly maintenance routine to prevent backlog, and tool recommendations compatible with [EMAIL_CLIENT]. Goal: process email in under [TARGET_MINUTES] minutes per day.
Works with ChatGPT, Claude, GeminiDeep Work Schedule
You are a productivity expert inspired by Cal Newport's Deep Work philosophy. Design a weekly deep work schedule for [ROLE_TITLE] who needs to balance [DEEP_WORK_TASKS] with collaborative responsibilities like [COLLABORATIVE_TASKS]. Consider their peak energy hours are [PEAK_HOURS] and they work [WORK_HOURS] per week. Create: a time-blocked weekly template with dedicated deep work sessions of [SESSION_LENGTH], rituals for entering and exiting deep work mode, environment design recommendations for [WORKSPACE_TYPE], a shutdown routine to cleanly end each workday, strategies for protecting deep work blocks from interruptions, a scoring system to track deep work hours weekly with a target of [TARGET_HOURS], and guidelines for which tasks qualify as deep work vs shallow work in their specific role.
Works with ChatGPT, Claude, GeminiAsync Communication Playbook
You are a remote work consultant who has helped [COMPANY_SIZE]-person distributed teams thrive across time zones. Create an async communication playbook for [TEAM_NAME] spanning [NUMBER_TIMEZONES] time zones. Include: communication channel guidelines specifying when to use [TOOL_1] vs [TOOL_2] vs [TOOL_3] vs email, response time expectations by urgency level (urgent under 2h, standard under 24h, FYI no response needed), templates for async status updates that replace daily standups, guidelines for writing clear async messages with context action needed and deadline, decision-making framework that works without real-time meetings, meeting reduction strategy to cut current [MEETING_HOURS] hours per week by 50 percent, and an escalation path for when async breaks down and sync is truly needed.
Works with ChatGPT, Claude, GeminiProcess Audit Framework
You are a lean operations consultant. Conduct a process audit for the [PROCESS_NAME] workflow at [COMPANY_NAME] in the [DEPARTMENT] team. The current process involves [CURRENT_STEPS] and takes approximately [CURRENT_DURATION]. Analyze: map each step with time spent, owner, and tools used, identify the 7 wastes (transport, inventory, motion, waiting, overproduction, overprocessing, defects) in this specific process, calculate the value-add ratio of productive time vs total time, pinpoint the top 3 bottlenecks with root cause analysis, propose an optimized workflow targeting [TARGET_DURATION], recommend automation opportunities for repetitive steps, create before and after process maps, and define KPIs to measure improvement after implementation.
Works with ChatGPT, Claude, GeminiAutomation Finder
You are a workflow automation specialist. Analyze the daily tasks of a [ROLE_TITLE] at [COMPANY_NAME] and identify automation opportunities. Their recurring tasks include [TASK_LIST]. For each task: assess automation potential (full, partial, or not automatable), estimate current time spent per week, recommend specific tools or integrations from [TOOL_STACK], calculate ROI as hours saved vs setup time, and provide implementation difficulty (easy, medium, hard). Prioritize the top 5 automations by impact-to-effort ratio. For each top automation provide a step-by-step implementation guide, expected time savings per month, and potential pitfalls. Target: reclaim [TARGET_HOURS] hours per week through automation.
Works with ChatGPT, Claude, GeminiTeam Retrospective
You are an agile coach facilitating a [SPRINT/MONTHLY/QUARTERLY] retrospective for [TEAM_NAME], a [TEAM_SIZE]-person [TEAM_TYPE] team. The period covered [TIME_PERIOD] and key events included [KEY_EVENTS]. Design a retrospective using the [4Ls/STARFISH/SAILBOAT] format. Include: a 5-minute icebreaker relevant to the team context, structured prompts for each retrospective category, a dot-voting mechanism to prioritize discussion topics, facilitation tips for handling [REMOTE/IN_PERSON/HYBRID] dynamics, time-boxed agenda for a [DURATION]-minute session, action item template with owner deadline and success criteria, and a follow-up plan to track action items from this and previous retros. Ensure psychological safety by including ground rules.
Works with ChatGPT, Claude, GeminiWeekly Review Template
Help me do a structured weekly review. I'll share what happened this week. Analyze it and give me: 1. Top 3 wins 2. Top 3 lessons learned 3. What I should stop/start/continue 4. Priority tasks for next week (max 5) 5. One thing I'm avoiding that I should face This week: [paste your week summary]
Works with ChatGPT, Claude, GeminiMeeting Notes to Action Items
Extract action items from these meeting notes. For each item list: task description, owner, deadline, priority (high/medium/low), and dependencies. Group by owner. Flag any decisions made and any unresolved questions that need follow-up. Meeting notes: [paste notes here]
Works with ChatGPT, Claude, GeminiDecision Matrix Builder
Help me decide between these options: [option 1], [option 2], [option 3]. Create a weighted decision matrix. Suggest 5-7 relevant criteria based on my context. Ask me to weight each criterion 1-10, then score each option. Show the final weighted scores and a clear recommendation. Context: [what you're deciding and why it matters]
Works with ChatGPT, Claude, GeminiHabit Tracker & Accountability Coach
I want to build these habits: [list habits]. For each habit, help me: 1. Define the smallest possible version (2-minute rule) 2. Identify the best trigger/cue 3. Design the reward 4. Plan for obstacles 5. Create a 30-day progression plan My schedule: [brief daily routine] Past attempts: [what failed before]
Works with ChatGPT, Claude, GeminiEmail Inbox Zero Processor
I'll paste my email subjects and senders. Categorize each into: Reply Now (under 2 min), Schedule Time (needs thought), Delegate (to whom), Archive (no action needed), or Unsubscribe. For Reply Now items, draft a brief response. For Schedule Time items, suggest a time block. Emails: [paste email list]
Works with ChatGPT, Claude, GeminiProject Scope Definer
Help me define the scope for this project: [project name]. Based on my description, create: 1. Project goal (one sentence) 2. In scope (specific deliverables) 3. Out of scope (explicitly excluded) 4. Assumptions 5. Constraints (time, budget, resources) 6. Success criteria (measurable) 7. Milestones with dates Project description: [describe your project]
Works with ChatGPT, Claude, GeminiLearning Plan Generator
Create a [X]-week learning plan for [skill/topic]. My current level: [beginner/intermediate]. Available time: [hours per week]. Include: weekly goals, specific resources (free when possible), practice exercises, milestones to check progress, and a mini-project at the end to prove competency. Why I'm learning this: [motivation]
Works with ChatGPT, Claude, GeminiSOPs from Brain Dump
Turn my brain dump into a clean Standard Operating Procedure. Format: Title, Purpose, Scope, Prerequisites, Step-by-step instructions (numbered, with screenshots placeholders), Common mistakes to avoid, Troubleshooting FAQ, and Version/date. My messy description: [paste your brain dump about the process]
Works with ChatGPT, Claude, Gemini